YES! 


(*with a necessary security changes...)


If you want to send email from within Roll Call using a gmail account you will need to use the settings below.


Version 13.5 and older

First click the "My Email Settings" in Home section of the Navigator.




Version 14 and newer

In the Menu at the top of the screen/window click File > my Email Settings.


At the SMTP Settings screen, you can now enter your gmail/yahoo settings.


Here are the main settings to use for Gmail:

  • Your outgoing server will be: smtp.gmail.com
  • Your Return Address: Your entire Gmail Email address
  • Your username will be: Your Entire Email address (including @gmail.com)
  • Your Password will be: Your current password.
  • Port: 465
    SSL: Checked

*Security Setup Step (This step is necessary to send using Gmail outside of the browser):

  1. You will need to change your "Google Account" settings under "My Account" (Click on your photo when logged in)
  2. Then go to "Sign in and Security"
  3. Scroll all the way down and enable "Allow Less Secure apps"


ADDITIONAL GMAIL DISCLAIMER: It is important to know that free email services like gmail often impose a "Sending Limit" upon their outgoing servers. Free Gmail accounts are limited to 100 Emails per 24 hour period, while Google Apps email accounts are limited to 2000 per 24 hour period. Visit google's documentation for more information. 


Here are the main settings to use for Yahoo:

  • Your outgoing server will be: smtp.mail.yahoo.com
  • Your Return Address: Your entire Yahoo Email address
  • Your username will be: Your Entire Email address (including @yahoo.com)
  • Your Password will be: Your current password.
  • Port: 465
    SSL: Checked
NOTE: Yahoo has some sending limits you must adhere to - https://help.yahoo.com/kb/SLN17518.html

*There are also some security settings for yahoo that must be changed to allow Roll Call to send using an older mail protocol.


In order to send and receive mail with your Yahoo! account, you'll need to make one simple change at https://www.mail.yahoo.com.

1.    Choose your name in the upper right corner of the screen, and then choose Account Info.

2.    Choose Account security in the left pane, then turn Allow apps that use less secure sign in on.



Here are the main settings to use for Office 365:

  • Your outgoing server will be: smtp.office365.com
  • Your Return Address: Your entire Email address
  • Your username will be: Your Username
  • Your Password will be: Your current password
  • Port: 587
    SSL: unchecked

Office 365 email sending limits

10,000 recipients per day. 30 messages per minute.


Here are the main settings to use for Outlook.com:

  • Your outgoing server will be: smtp-mail.outlook.com
  • Your Return Address: Your entire Email address
  • Your username will be: Your Entire Email address (including @outlook.com)
  • Your Password will be: Your current password
  • Port: 587
    SSL: unchecked

Outlook.com email sending limits

300 recipients per day for verified accounts.  100 recipients per email.


Roll Call Email Server Sending Details:

  • Roll Call supports unsecured, SSL (explicit), or STARTTLS connections when sending email.  Here is a brief description of each:
  • Unsecured - Usually port 25 with SSL not checked.  Connection has no security requirements and username and password not required.
  • SSL - Usually port 465 or 587 with SSL checked (i.e. Gmail).  The connection is made using a secure connection (SSL) and authentication is required.
  • STARTTLS - Usually port 587 with SSL unchecked (i.e. Office365 & Outlook.com).  The connection is initially made unsecured, but after the authentication phase, the mail server requests an update to SSL/TLS.  Roll Call obliges and the connection is automatically switched and the email is sent securely.