(Please Note: This is not a means for sharing a database between machines nor a substitute for running Roll Call Client/Server. These steps are the same for both Mac OSX and Windows PCs. Mac OSX Shown.)
The key to using dropbox.com (or any other cloud storage syncing service) with Roll Call is to simply send your Roll Call backups to the local dropbox folder. Since the dropbox service handles the syncing to the cloud, your Roll Call database backup files are automatically kept off site (and on site in your local dropbox folder). It's a great (and free) way to keep your data safe in the event of hardware failure. Dropbox can be accessed from any web browser to retrieve files or revert to previous versions.
Here are some steps to take if you're unfamiliar with how dropbox works:
- Sign up and set up Dropbox (or other similar service like Google Drive, Amazon Cloud Drive, Box.com)
- This will prompt you to download their respective client utility application. Installing this application will add a folder called "Dropbox" onto your local hard drive. Any file you put in here will automatically be sync'd with the cloud storage that the company offers (Dropbox.com gives you at least 2 gb for free, more than enough for most Roll Call backup files.)
You can add a folder to your dropbox folder called "Roll Call Backups" or something similar.
- If you are using Standalone log into Roll Call as Director or Administrator and in the menu at the top click File > Backup Configuration
- If you are using Client/Server, from the Server menu bar click File > Backup, on the Backup dialog click the Database properties button
- You will need to set the backup interval (scheduler tab), backup destination (from the configuration tab) in this case, our local dropbox folder will be the destination and you can also specify how many backups the scheduler should keep.
- After confirming the settings, Click OK, Roll Call will make its first backup and then continue to do so at the chosen time/interval.
The backup files that this will produce are a combined and compressed file that needs to be restored in order to use again. We have other FAQ pages dedicated to restoring backups.